Terms and Conditions

Effective date: October 8, 2026

These Terms govern your use of FolioProjects, operated by Beyond Programs Ltd (“we”, “us”). They apply together with the applicable purchase quote, service description and Privacy Policy. Nothing in these Terms excludes rights or remedies that applicable law does not allow us to exclude.

1. Accounts and permitted use

You must be at least 18 or use the service with permission and responsibility accepted by a legal guardian, and have the legal capacity or authority required for your transactions. If acting for another person or organization, you must be authorized to do so. Provide accurate account details, protect your credentials and report suspected unauthorized use.

Do not use the service unlawfully, infringe privacy or intellectual-property rights, upload malicious content, bypass access or billing controls, manipulate feedback or following activity, or interfere with service availability. You are responsible for having authority to upload, share, publish or permit copying of the information you supply.

2. Property records and workspaces

FolioProjects supports property information, evidence, projects, collaboration, portfolios and assessments. Control of a property record in the application does not prove ownership of real estate, legal occupancy, approval status or another real-world entitlement.

Service categories are Residential, Commercial and Land. Residential covers 1–4 existing residential units; Commercial covers 5+ residential units, non-residential buildings and mixed-use buildings; Land covers land or outdoor sites as the primary asset. These are service classifications, not legal, zoning or lender determinations.

3. Content ownership and permission

You retain your rights in content you supply. You grant us permission to host, store, process, reproduce and display that content as needed to provide the features you use, including authorized collaboration, document processing, AI assessment, publication and permitted copying. This permission includes use of service providers for those purposes. It does not authorize us to use private property documents in promotional material merely because you uploaded them.

You are responsible for the permissions needed from other rights holders and individuals. A sharing control cannot grant rights you do not possess. Third-party content remains subject to its applicable rights and restrictions.

4. Visibility and participation

Review the visibility and access settings of each project, property, portfolio and report. There is no blanket promise in these Terms that every record is public or private by default. Following an account does not grant private access. Contacts, project members and property access grants have different functions.

Public projects may receive comments and structured feedback from eligible users. Feedback counts and themes do not establish representative public opinion, official consultation compliance or verified constituent identity. Public comments selected for an Entitle assessment may be summarized within the chosen scope and date window. Private comments are not automatically included.

5. AI suggestions and Snapshot assessments

AI suggestions are proposals for review. You decide whether to edit, dismiss or accept proposed Findings, Projects, tasks, risks and roles. You choose risk ratings. Suggested roles do not automatically invite people or grant access. Report recommendations do not automatically create or complete work.

A Snapshot assesses selected properties and supported sources against an objective, goals and baseline. Acquire focuses on purchase suitability and due diligence; Entitle on proposed changes, approvals, dependencies and eligible feedback; Improve on scope, deficiencies and work; Operate on condition, maintenance and obligations; Sell on readiness, records and buyer questions.

Reports identify coverage limitations and missing support. Sources, text extraction, OCR and model inputs have limits. A citation provides traceability, not a guarantee of factual accuracy, completeness or professional certification. Outputs may be inaccurate. The service does not perform a physical inspection, approve an application, establish lawful use, value a property or decide whether you should purchase. Obtain qualified professional advice where needed.

6. Versions and publication

Included input changes can refresh an existing purchased Snapshot without a new purchase. New versions do not automatically replace the published version. The owner reviews the public preview and explicitly publishes a selected version.

Review all report text before disclosure, including information inferred from private evidence and buyer-recorded decision status. Publication does not automatically expose all original files. Recipients may nevertheless save, forward or reproduce what you publish. Revoking access cannot recall material already received.

7. Permitted copies and transfers

Copying requires a version-specific owner-authorized selection and an eligible activated private buyer-controlled destination. Selected projects create independent private project records. Other selected excerpts become labelled evidence notes. Project tasks, risks, participants, comments and other excluded details are not automatically copied. Original files require separate permission and consume recipient storage.

The current copy-package limits are 200 sources and up to 10 originals totalling 100 MB, subject to available storage. Copies retain provenance and do not synchronize with source changes. Completed copies remain with recipients after permission is revoked, subject to applicable law and the rights granted. Recipients remain responsible for lawful use and disclosure.

There is no separate copy fee. Copying does not automatically purchase a buyer Snapshot. A buyer may purchase an independent Acquire assessment using their own goals and additional evidence.

Transferring an existing property record is a separate workflow. It is not legal conveyance and does not automatically consolidate the buyer’s independent records. Verify recipient, access and billing arrangements before transferring.

8. Prices, balance and tax

Current published base prices are in US dollars: Residential and Land US$12/property/month; Commercial US$29/property/month; archived retention US$3/property/month; extra storage US$10/month per 50 GB block; new Snapshot US$149. Applicable taxes are additional. The quote and purchase confirmation identify the charge you authorize.

There are no individual unit or commercial square-footage surcharges. Projects and portfolios do not carry a separate subscription. Normal property activation and storage requirements still apply. Public Snapshot publishing has no separate publishing fee.

Application charges use a funded account balance. Funding a balance is distinct from purchasing a specific service. Review the quote, tax, renewal settings and available balance before confirming. No expiry or forfeiture of purchased balance is introduced by these Terms.

9. Fifth-unit changes and renewals

Before adding or restoring a fifth active Unit record on a Residential property, the owner must approve the Commercial category and next-renewal price. Cancelling the prompt makes no unit or category change. Approval does not immediately debit the balance, reset the current paid period or silently enable cancelled renewals. A proposed future unit in a Project does not trigger the change.

Where you authorize monthly renewal, recurring charges follow the confirmed settings. You may cancel future renewal through available billing controls or by contacting support, without a cancellation fee. Cancellation does not itself delete the property or refund the current paid period, except where required by law or an applicable offer. Archiving and paid retention are separate choices.

Applicable statutory cancellation, refund and disclosure rights remain available. A general non-refund statement does not override them. Contact [email protected] about incorrect charges, failed delivery or refund requests. Any more favourable refund promise at checkout remains applicable.

10. Service limits and changes

Storage, upload size, source coverage, review frequency and processing queues have limits described in the service or pricing information. Generation is asynchronous; a requested review may be delayed or fail. We do not promise unlimited analysis, uninterrupted availability or a particular outcome.

We may change features and prices prospectively, with notice and consent where required. A change does not remove accrued rights or mandatory remedies. Separately scoped human assistance requires its own applicable offer or agreement. Advertising and revenue sharing are addressed below.

Advertising and revenue sharing

Advertising campaigns run through AdCoordinates on eligible pages and embedded broadcasts. Advertisers pay for valid clicks. Sponsored placements are identified and do not constitute endorsements or alter analysis. Campaign reports do not grant access to private records. See our advertising page.

Once your FolioProjects profile surpasses 1,000 followers, you are eligible to opt into the Ad Revenue Sharing Program. Participating users may earn a share of eligible advertising revenue associated with their pages and broadcasts, including eligible embedded placements. Eligibility does not guarantee impressions, clicks, income or a particular payment.

Revenue-share rates, qualifying activity, payout thresholds and payment arrangements are governed by the program terms provided for participation. QR codes can direct people to eligible content; a scan by itself is not a promise of a payable advertising click. Do not generate artificial followers, clicks, scans or other fraudulent activity. Abuse may lead to disqualification or account restriction, subject to applicable law.

Changes to the program will be communicated as required and will not retrospectively extinguish accrued payment rights contrary to applicable agreements or law. Contact us for enrollment and the current payout terms.

11. Suspension, termination and retained information

We may restrict or terminate access for material misuse, security threats, unlawful conduct or other material breaches, subject to applicable law. You may request account closure through support. Termination does not erase outstanding lawful obligations, completed disclosures or independently retained recipient copies. Retention and privacy requests are addressed in the Privacy Policy.

12. Disclaimers and liability

To the extent permitted by law, the service is provided as available without a guarantee of error-free operation or fitness for a specific decision. You remain responsible for reviewing evidence, verifying important conclusions and making decisions.

To the maximum extent permitted by law, Beyond Programs Ltd is not liable for indirect, incidental, special or consequential loss arising from use of the service. These limitations do not exclude liability or remedies that cannot lawfully be excluded, and do not waive consumer protections.

13. Governing law and disputes

British Columbia law and applicable Canadian federal law govern these Terms, subject to mandatory protections available to you. Please contact us first so we can try to resolve a concern. Mediation is voluntary. Nothing here requires mandatory arbitration or prevents a complaint to a regulator or access to a court or tribunal with jurisdiction. Subject to mandatory law, the parties submit to the courts of British Columbia.

14. Contact and changes to these Terms

Contact Beyond Programs Ltd at #104-1015 Columbia Street, New Westminster, BC, Canada, V3M 6V3, or [email protected]. Changes to these Terms will be identified by their effective date and communicated where required. Where a change needs your agreement, continued use alone will not substitute for legally required consent.